Working with Disability Services

The Weingarten Center works closely with faculty and campus partners to provide services for students who self-identify with a disability in order to ensure equal access to all University programs, activities, and services. We encourage all course instructors to review Roles and Responsibilities, Academic Accommodations FAQs, and the Most Common Academic Accommodations. Please contact Disability Services with any questions.

Roles and Responsibilities

Students

  • Request accommodations through Disability Services
  • Provide documentation from a professional to support the request
  • Send a Semester Request to notify faculty each semester through MyWeingartenCenter
  • Meet with professors during office hours to discuss how accommodations will be handled in each class
  • Schedule accommodated tests at least a week in advance when testing through the Weingarten Center

Disability Services

  • Publish clear procedures for requesting and using accommodations
  • Review all requests for accommodations in a timely manner
  • Meet with students to discuss approved accommodations and how to use them
  • Respond to calls and emails in a timely manner
  • Recruit and hire note takers when applicable
  • Provide an accommodated test-taking experience equivalent to the classroom testing experience

Course Instructors

  • Include a statement in the syllabus about how to access Disability Services
  • Read and sign accommodations letters in MyWeingartenCenter
  • Meet with students to discuss how accommodations will be handled in your class
  • Contact Disability Services with any questions or concerns about approved accommodations
  • Review all test booking appointments to ensure accuracy of information
  • Provide instructions on test administration and upload exam copy in a timely manner

Academic Accommodations FAQs

Testing Accommodations

Can I administer my own exams for students with accommodations?

Yes. Course instructors are encouraged to administer their own exams for students with accommodations. Course instructors who choose to administer their own exams must ensure that they can provide all approved accommodations. There are many advantages to administering your own exam. If you are unable to administer your own exam, the Weingarten Center has a testing center where your students can take your exam.

If I am giving my own exams for students with accommodations, what do I need to do?

Extended time is the most common exam accommodation. Students with 50% extended time should received 1.5 times the standard exam time. Students with 100% extended time should receive 2 times the standard exam time. A distraction-reduced environment refers to a testing location in a small group away from the classroom with minimal noise and visual distraction. A private exam room is an isolated location for a single student alone. Stop-the-clock breaks are rest breaks of up to 15 minutes per hour of testing that do not come out of a student’s allotted testing time.

How do I apply exam accommodations for a Canvas exam?

Canvas allows course instructors to change the exam length for an individual student. Detailed instructions are available on the Canvas help site.

 

Canvas does not allow “stop-the-clock breaks.” Instead, Disability Services suggests that you add 15 minutes of additional test time for every hour of testing for any students approved for stop-the-clock breaks.

What should I do if Disability Services is administering my exams?

Students who wish to take their accommodated tests through Disability Services must schedule each quiz, test, or exam at least eight days in advance through the MyWeingartenCenter student portal. All tests proctored through Disability Services for the Spring 2022 semester will take place in the BioTech Commons (3610 Hamilton Walk). The Weingarten Center testing room is located one floor down from the main entrance on the blue level.

How do I get Disability Services to handle my exams?

Students must schedule a week in advance. To assist in reminding students to schedule their exams through the Weingarten Center, course instructors should include information for students with disabilities when making announcements about final exams in class and on their Canvas site.

How do I know if my student scheduled an exam?

You will receive an automated email six days prior to the exam date if your student has scheduled an exam with the Weingarten Center. Course instructors should use MyWeingartenCenter to review their student’s exam reservations on the Room Bookings tab. Please communicate any discrepancies to the Disability Services staff.  Another automated email is sent three days prior to the exam as a reminder to upload your exam and instructions. These email notifications are sent to all course instructors who are affiliated with a course in the Student Record System (SRS).

How do I give Disability Services my exams and instructions?

In MyWeingartenCenter, use the Exam tab to provide detailed instructions for administering the exam, and upload a copy of the exam at least two days in advance. Weingarten Center staff will print all exams one day prior to administration. Please include the course code and section number on the exam itself, as well as the course instructor’s name, as this helps Disability Services staff to accurately prepare exam materials.

 

Course instructors are strongly encouraged to indicate whether an exam is given online or on paper. This allows Disability Services staff to assign the student to the appropriate testing space. If the exam is online, please indicate whether it must be administered in a proctored setting.

How do I receive my completed exams?

Course instructors should select their preferred method of exam return when uploading to MyWeingartenCenter. Please allow one business day for electronic return.  Course instructors who choose to pick up their completed exams should come to the Weingarten Center no earlier than 10am the day after their exam is given.

 

The Weingarten Center provides lined paper for students taking written exams, and it is preferable to use lined paper instead of blue books.

 

However, if course instructors require the use of blue books, then they must pick up their completed exams in person from the Weingarten Center. Blue books will not be scanned and returned electronically.

Please contact Disability Services if you have questions about a student’s accommodations or if you have difficulty addressing a student’s accommodations.

Most Common Academic Accommodations

Testing

Extended time: Additional time beyond the standard exam administration time. Usually calculated as 50% extended time (time-and-a-half) or 100% extended time (double time).

Distraction-reduced location: A quiet setting in a small group away from the classroom.

Private room: An individual test setting for one student alone.

Use of a computer: Student may use a computer without internet to type responses to short answer and essay questions.

Note-Taking

Copy of class notes: Disability Services will recruit a student in the class to share a copy of their notes with the student who has this accommodation. The process protects the confidentiality of both parties. Course instructors can view the notes in the MyWeingartenCenter portal.

Use of electronic device in class: Student may use an electronic device to take notes in class or to access electronic course materials during class meetings.

Audio recording lectures: Student will make an audio recording of the lecture to use solely for personal study. Recordings will not be shared or posted.

Other Classroom Accommodations

Modification of attendance policy: Student has a condition that may impact class attendance. Student is responsible for notifying course instructor of disability-related absences and making up missed work. If absences become excessive or threaten the student’s ability to complete fulfill course requirements, course instructor should notify Disability Services and the academic advising unit.

Extensions of assignment deadlines: Student may need occasional brief extensions of assignment deadlines due to flare ups of an unpredictable chronic condition. Student is responsible for notifying course instructors of the need for a disability-related extension. Course instructors may contact Disability Services to resolve questions about a reasonable amount of time for an extension.

Accessible Course Materials

Textbooks in alternate format: Disability Services will procure or produce an accessible electronic version of course textbooks.

Accessible course materials: Disability Services will assist course instructors in locating or producing accessible electronic versions of other course materials.

Live transcription (CART) services: Disability Services will contract an external services provider for live transcription of class meetings.

Captioned multimedia: Course instructors must ensure that multimedia used for the course is captioned. Instructional IT and ISC have resources to assist in captioning multimedia if necessary.

Please contact Disability Services if you have questions about a student’s accommodations or if you have difficulty addressing a student’s accommodations.